One walk, one plan, one memo, one call. Every gap gets the regulation it falls under, the smallest fix that works, an owner, a cost tier, and a deadline.
One month of compliance management, Tier 2. Every gap gets the regulation it falls under, the smallest fix that works, an owner, a cost tier, and a deadline.
Engagement file / What you get this monthSample · Tier 2
Status memoWeek 3
November status
Sample · not a client
Closed this month
Ladder setup added to the pre-trip card
Avetta reviewer comment answered
Open, high risk first
Written HazCom program: adopt the draft
Truck extinguisher checks: tag line added
Due in the next 30 days
PPE hazard assessment sign-off
Training refresher for two crew leads
Reviewed and signed off by the firm
Walk notes and photosWeek 1
Yard and trucks, owner present. Flags go straight into the plan.
Action planWeek 2
Updated, closed on evidence
Every line: regulation, owner, cost tier, deadline.
Calendar · next 30 daysWeekly
Nov 13Ladder fix dueReminded
Nov 20HazCom program dueReminded
Nov 27Extinguisher tagsReminded
Prequal fileKept current
One platform maintained
Reviewer comments answered, documents current.
The month, in four beatsTier 2
Week 1Walk with the ownerYard and trucks, plus remote review of your own photos
Week 2Plan updatedItems close once evidence arrives
Week 3Status memoChecked before it reaches you
Week 4Review call30 minutes on open high-risk items
This is the register we build in the first 30 days and keep closing every month. Each statement is labeled requirement, best practice, or opinion.
Risk-ranked action planEngagement file / Action plan / Month 2Sample · not a client
Sample action-plan register. Not a client. Each line has a finding, a cited regulation labeled requirement or best practice, a risk rank, the smallest fix, an owner, a cost tier, a deadline, and a status.
#
Finding
Regulation
Risk
Smallest fix
Owner
Cost
Deadline
Status
01
Extension ladder at roof access set with under 3 ft of rail above the landing
29 CFR 1926.1053(b)(1) Requirement
High
Add the 3 ft check to the truck pre-trip card; five-minute talk at Monday dispatch
Ops lead
$
13 Nov 2026
Closed
02
No written hazard communication program on file
29 CFR 1910.1200(e)(1) Requirement
Medium
Adopt the drafted program; walk the crew leads through it
Owner
$$
20 Nov 2026
In progress
03
Monthly extinguisher checks not recorded for service trucks
29 CFR 1910.157(e)(2) Requirement
Medium
Add an initial-and-date tag line to the truck checklist
Yard lead
$
27 Nov 2026
In progress
04
Written PPE hazard assessment certification missing
29 CFR 1910.132(d)(2) Requirement
Lower
Sign the drafted certification after the next walk
Owner
$
4 Dec 2026
Open
05
300A summary needs certification and posting
29 CFR 1904.32 Requirement
Lower
Calendar the review; certify and post Feb 1 to Apr 30
Office manager
$
1 Feb 2027
Open
06
No written heat illness plan for summer crews
OSHA heat NEP, CPL 03-00-024 Best practice
Medium
Adopt water, rest, shade, and acclimatization steps before May
The same four things every month, so the file never goes stale between bids.
0505. The alternatives
Doing it yourself, hiring, or a managed file.
Most owners weigh a retainer against keeping the file themselves or hiring a person. Here is the honest version, including where a hire wins.
Qualitative comparison of doing it yourself, hiring a full-time safety person, and Seneca Tier 2
Qualitative · no cost figures
Do it yourselfOwner or office
Full-time hireOne safety person
SenecaCompliance management · Tier 2
Who keeps the prequal file current
Owner or office staff, between other work
The hire, if prequal is part of the job
Kept monthly. One platform included at Tier 1 and up
Regulations checked at the source
Depends on who writes it
Depends on the person
Every cite re-pulled from eCFR or the agency, with the check date
Every fix has an owner, a cost tier, and a deadline
Up to you
Up to their system
Every line in the action plan
Reminders before dates come due
Your own calendar
Their calendar
Every calendar item, before it is due
A second check before work reaches you
None
Self-reviewed
Desk draft, quality check, firm sign-off
Time on site
You are already there
Every working day
A quarterly on-site walk of the yard and trucks, plus a monthly video walk. We do not staff jobsites
What it costs you
Your time
A full-time salary and benefits
A monthly retainer: $1,495/mo at Tier 2
Who owns compliance
You do
You do
You do. We run the system; you keep the site and the clocks
Covered Depends Not coveredA qualitative comparison. Not a claim about any specific person or firm.
0606. Fit
Who this fits, and what we don’t do.
Bad-fit work wastes your time and ours. Who we serve
Fits
Built for the trades.
About 10 to 100 employees
Phoenix-metro
Crews that roll out of one yard
A GC or property manager who requires prequal
No full-time safety person
Not our work
We say so up front.
We do not staff a site
We do not sample
We do not run PSM or rescue
We do not provide guards
Large accounts with in-house EHS
0707. Our Service Standard
We stand behind our service. Never your outcome.
The limit is the point. A promise of compliance would be one we could not keep.
What we stand behind
Service levels we control.
TurnaroundAnswers and deliverables within the agreed service levels.
Sources checked and datedEvery regulation we cite is checked against the official source and dated. If a cite is wrong, we fix it at no charge.
Rework at no chargeIf we miss a service level, we redo the work at no charge.
Completeness of the cadenceEvery calendar item gets a reminder before it is due.
What we never promise
Outcomes we don’t.
A regulatory resultRegulators decide that, not us.
An injury rate or EMR resultNo injuries, and no injury-rate or EMR outcome.
A prequal score, ISO audit, or regulatory outcomeWe prepare the file. The reviewer, auditor, or agency decides.
That any document settles your complianceYou keep compliance responsibility.
If we miss a service level, we redo the work at no charge. Details are in your client agreement.Read Our Service Standard
0808. Who does the work
Desks draft. A professional reviews.
A safety professional reviews every deliverable before it reaches you. How we use AI
About 90% drafted by AI desksEvery deliverable approved by a person
AI deskPerson at the firm
AI deskDraft
Drafting, record upkeep, calendars, prequal submissions.
AI deskSelf-check
The authoring desk checks its work against the checklist.
Quality deskQuality check
Every regulation cited is re-pulled from the source. Jurisdiction, fixes, client data, and signature needs checked.
Director deskFinal read
Scope, tone, and fit for your business.
Person at the firmSign-off
A safety professional reviews every deliverable before it reaches you.
A failure at any step sends the work back to the author with a reason code. Licensed work (PE, CIH, attorney, Environmental Professional) goes to a licensed partner, contracted separately.
Proof · empty on purpose
Nothing here until it exists.
When a real anonymized gap register exists, it replaces the samples on this page.
